I want to share with you how I plan my day, using The Productivity Planner, created by Intelligent Change. This is a journal that is designed to help you get your most important tasks completed so that you can feel more productive on a daily basis.
At the top of each page, the journal shares an inspirational quote, and you write the most important task of your day. This is based on the philosophy of “the one thing” rule. Instead of focusing on many different things, schedule one chunk of time to make progress towards your most important goal.
John Carmack once said, “Focus is a matter of deciding what things you are NOT going to do”. Ask yourself, “If this was the only thing that I did today, would I be satisfied?”
Watch the video below:
(Click here to watch on YouTube)
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That is the criteria for that one task, and then you would write that in your journal. The most important thing that I do today is record video blogs. I ask myself, “If the only thing that I did today was record videos, would I be satisfied?”
The Productivity Planner uses a Pomodoro Technique. This is a time management method that uses a timer to break down work into intervals, specifically, 25-minutes in length, separated by short breaks.
These 25-minute chunks of time that you dedicate towards one task are called, “pomodoros”. The research has found that focusing on one task, for 25 minutes, is optimal for your brain. Today, I am going to set a target that I will film 4 videos. For each video, I will take a quick break, and then throughout the day, I will put in how many 25-minute increments I actually spent on that task.
After this, you can write your secondary tasks of importance, which represent things that will make the day even better – the cherry on top, so to speak. I’m going to write, “Call George, and review X, Y, Z”. Prioritization is one of the most important productivity tips that you can follow. You always want to make sure that you focus on the highest leveraging things throughout your day.
Remember the 80/20 principle – 20% of your actions are going to produce 80% of the results, so that’s why you need to focus on your most important task. Once you complete that task, if you have more time, you can do other things, like check Facebook or email. I go through this process every morning, as part of my morning ritual, as well as The Five Minute Journal, and my RPM (results, purpose, massive action activity).
At the end of the day, you rate your productivity score, on a scale of 1-10. I like to write out some of the things that I could have done better because it’s important to give yourself feedback. Paul Meyer said it best – “Productivity is never a mistake. It is always the result of a commitment to excellence, intelligent planning and focused effort”.
The Productivity Planner is a very fast, but effective process, which I enjoy. It allows you to plan out your day for optimal success. Ask yourself, “What task will have the biggest impact on reaching your goals?”