Time Management Using The Robbins RPM Method and Evernote
Would you rather be focusing on all of the things you have to do, or do you want to use that time to get results that really matter to you?
It's important to remember that you can't manage your time if you don't have a plan for your life.
Ever wonder how I plan my day using Evernote?
Evernote is a productivity app that you can download to all your digital devices. This is how I plan my day. The app allows anyone to keep notes, projects, ideas, and inspiration and makes them all handy by synchronizing them to all your digital devices.
It helps you to focus and define your life by making you ask yourself new questions.
Evernote has a lot of cool benefits and features. In this video, I’m going to show you how I use Evernote to plan out my day with the RPM method created by Tony Robbins on how to manage your life and your time.
RPM stands for result, purpose, and massive action plan, which is taught by Tony Robbins inside his The Time Of Your Life Program. RPM is a system of thinking, not a time management system. It is a way to maximize the results of your life and your sense of fulfillment and joy.
Watch the video below:
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Hey, everyone. This is Stefan from projectlifemastery.com. In this video, I'm going to show you guys how I plan my day using Evernote. Now, if you're not familiar with what Evernote is, it's basically a software that you can download to your computer. You can also download it as a mobile app to your smartphone. It allows you to create notes and synchronize the notes between your smartphone and also your computer. It has a lot of cool benefits and features as well.
Tony Robbins Rapid Planning Method
I'm going to show you guys exactly how I use Evernote, how I plan my day. The method that I use for planning my day is called RPM, which is a method that was created by Tony Robbins on how to manage your life and how to manage your time. It stands for results, purpose, massive action plan.
This is something that was taught in Tony Robbins', Time Your Life program, which I went through many years ago, one of the best programs out there for managing your time and life. It's how I plan my day. I'm also going to introduce you guys a little bit to that method because that's what I personally use.
I'm going to do a screen share on my computer so that I can walk you guys through exactly how I use Evernote to plan my day.
All right. Now here's the Tony Robbins Rapid Planning Method plan that I created inside Evernote for today, which is April 28th, 2016. The RPM philosophy, let me share with you a little bit what it is and how it works. As I mentioned before, RPM stands for results, purpose, massive action plan. It was something that was developed by Tony Robbins. RPM is really a way of thinking and it's a process of conditioning and training your brain to focus on the outcome and result that you're after. It's how I plan my day to get massive results.
You see, a lot of people, they just have to-do lists and they use that to plan their day. Being to-do oriented, I believe, and what Tony believes, is not a very effective way of achieving results. A lot of people, they just do a lot of stuff and they've mistaken activity with achievement. You have to understand that you're after a specific result or outcome.
The to-dos that you set for yourself each day, you have to be clear on what you're doing that for. Often times it's because you're after a certain goal, certain outcome, and result. The R-P-M method is really about first defining and asking yourself, what do you really want, what's the outcome or the result that you're after, and getting crystal clear on that, being as specific as possible.
Results, goals, and outcomes
I always start off my day planning it based on goals, outcomes, and results that I've already set for myself when I look at how I plan my day for that month or that year. I have yearly goals. I share those on my blog. I share those in my monthly goals reports as well. Those are the goals that I set for the year. Everything that I do for the year is to help make progress and achieve those goals that I set for myself.
I also set monthly goals as well, at different points. I have goals for each area of my life. I have goals for my emotions. I have goals for my body, my health, my physical fitness. I have goals for my business, usually multiple goals for my business. I have goals for my finances. I have goals for my relationships, my social life, as well as my spiritual life. I use these when I look at how I plan my day.
There's a bit of work that I've already done before the daily planning. I think it's important to make sure that you have that, you have goals in each area of your life. Because, again, if you're just doing stuff each day but you don't know why you're doing it, you don't have specific outcomes and goals that you're after, then that's not efficient at all.
I always make sure that every day I'm aware of what my goals are. I have my goals written down and I always review them as part of my morning ritual and to assist with how I plan my day. When it comes to planning my day, which is this process inside Evernote, I often do this more at the end of my morning ritual. If you guys know me, you know there's a lot of things I do as part of my morning ritual that I teach inside Morning Ritual Mastery.
The first thing that I start with is what is the result or outcome that I'm after when I look at how I plan my day. Usually, for each day and each week, there's certain results and outcomes I'm focused on. I don't try to do too much at once. I usually try to simplify and focus on maybe three, maybe at most four, results or outcomes for that day.
For this day, April 28th, I put in the main result that I'm focused on now is to easily make progress towards the creation of Affiliate Marketing Mastery, to complete the course by July 9th and ensure that its quality is of the highest standard possible.
Make your written goal compelling
Now, when you write down what your goal is, what the outcome or result is, it's very clear to make sure that you write it out as a sentence, you write it out in a way that's compelling, that's exciting, that's specific, and that really is very clear and really motivates you.
You can see that my result has a deadline as well, by July 9th. Really, I'm not going to achieve the goal by today, so that's why I put to make progress towards the creation of it and use it when I look at how I plan my day. Today, I'm just focused on making progress. Often times, that's what I focus on is just making progress towards these main outcomes and goals that I'm after.
You can also see by the languaging, I like to say easily. Just by using certain words like that, I can totally shift your perception and association of your goals.
The Purpose in Tony Robbins Rapid Planning Method
Once you're clear on what the goal and the result is, the next piece of Tony Robbins Rapid Planning Method is the purpose. Why do you want the goal? What are the reasons that you have to achieve it? I only write down three just to make this process fast each day. I write this out when I look at how I plan my day, maybe takes me 10 or 15 minutes at most.
Just writing out three, I find … I try to force myself to come up with three different ones each day, but I usually have a whole long list because, as I said, I have the goals for the year and I have all the reasons why. I just ask myself, why do I want this? What are the reasons that I have to achieve this result or outcome? I just focus on the three top ones.
The ones I wrote today for how I plan my day are to help people build their online business and become financially free, to create a product that I'm proud and passionate about, and number three, to create a new income stream which will allow me to achieve my biggest goals for the year.
These reasons, you have to make sure that they are your reasons and not anyone else's reasons. You can't be trying to achieve results and goals for other people's reasons. I always look at this when I define how I plan my day. You've got to make sure that they are your own and that these reasons really inspire and motivate you because this is what's going to give you that juice and light, that fire, to really get you going and motivate you.
Often when I do this process, the power of it is it that it associates emotion to the result and the actions that you're going to be taking. Often times people just do things without any purpose behind doing it. Anything that you do in your life that doesn't have an empowering purpose behind it is a waste to your life of fulfillment. You want to make sure that everything you do, you have a purpose for doing it, which I always consider, even when it comes to how I plan my day.
Massive action plan
Then what I do is I write out the massive action plan. I look at the actions as the to-dos, I guess you can call them. But I also look at it as a could-do list. I usually list, what are all the things that I could do that could help me achieve this result. The actions you create are going to be based on the result on how I plan my day.
Knowing what my outcome is, that's what's going to help me formulate my actions. I know now why I'm doing the things that I'm doing, what I'm trying to do it for. It can also help identify the most important actions, that are the 80-20, that are going to allow me to achieve that goal and that result that I'm after.
The process – how I do it
The actions for today are to create keynote slides for module two, record videos for module two, upload current videos to Dropbox for editing, give feedback on existing 99designs logos, check in with Arnold for video editing, talk to Ashley about creating PDF summaries. These are the main actions for today.
I will mention I don't get all the actions done that I set in a day, but I always get done the most important ones and recognize this with how I plan my day. Usually, when I make my list, I bold or highlight the three most important actions. I try to simplify and just focus on the three highest leverage ones. For me, you can see I've bolded this one, this one, and this one.
All the other ones, if I don't get them done, that's okay, I can work on them tomorrow. They're not as important, but as long as I get these three really important ones done, awesome, then I made significant progress towards this goal when I look at how I plan my day.
Also, I usually put my outcomes and results in a sequence of priority. So this is the number one outcome that I'm focused on today and so that's why I put it as the first one. Inside Evernote here, if I want to add more, it's pretty easy. I usually add more actions throughout the day. Certain things come up, so I'll add them to the list.
Benefits of Evernote
Evernote allows you to play with the formatting and create bullets and checkboxes and highlight stuff. Evernote's really great for that as well. Another great benefit of Evernote is you can put in videos and images. I use it for many different purposes, like coaching people, when I'm being coached by my coach, taking notes, going to seminars and, of course, how I plan my day.
It syncs with my phone, the app on my phone. I use it for a lot of different purposes besides planning my day. There's a lot of cool features for it as well.
Next result, to create more physical vitality and energy while making massive progress towards my goal of completing Tough Mudder on June 18th. This is one of the goals that I have for the year, to compete in Tough Mudder. Then, also, I always focus on energy and vitality first because I don't want to just compete in Tough Mudder, or I don't just want to have a six-pack, I want to make sure that health and energy and vitality is all part of that.
I'm not after just…there are certain things that I could do to increase my endurance or lose fat or look good, but they're not going to be aligned with health, energy, and vitality. I always make sure that my result is that specific and includes other elements of it as well. I use this when I look at how I plan my day.
Energy and vibrancy
The purpose that I have is to have unstoppable energy and vibrancy, to increase my stamina and endurance, to look and feel good. Actions, run for 40 minutes on an empty stomach as part of my morning ritual, which I have already done this morning, leg workout from Limitless Camp, drink at least one green smoothie, drink lemon-lime water throughout the day, go to bed on an empty stomach, take health supplements. You can see, I bold the ones, the three most important, highest leverage ones when I engage in how I plan my day.
Now, to speed up this process for tomorrow, this is likely an outcome and a massive action plan, or RPM plan, that I'm going to repeat for tomorrow, so I can easily copy this and move it forward to tomorrow as well so I don't have to write it out. I'll still write out the purpose.
I'll still read out the result because I always like to condition to make sure I'm focused on it. And also, remind myself of the actions. Certain results and actions you're going to have, they're just going to be repetitive every day, so you just want to copy and move some of those things forward.
Another result that I have is to feel a deeper sense of gratitude, joy, happiness, and fulfillment throughout the day. A result or an outcome can be something as simple as that. That's aligned with my emotional goals that I have, to experience deeper emotions. The purpose that I have is because the quality of life is emotions, that's the most important thing. It doesn't matter what you achieve, what you get, it's all about how you feel.
Health and emotions
The only reason why we go after things is because we believe it's going to make us feel a certain way. I always make sure I have a result or outcome for my emotional well-being because health and emotions are most important things in life. That's the foundation to everything. I explained that more in detail in my video blog on how to achieve more balance in your life.
I always make sure I'm making progress when I look at how I plan my day and at least maintaining my emotional well-being and my physical well-being. I'm not deluding myself. I know that any financial goal, any external goal, that's not going to create any happiness. I understand I have to focus on that every day if I want to have an extraordinary life.
Another purpose, another reason, is to condition my mind and emotions to feel the way that I want because you have to condition yourself to feel the way you want. Also, another reason is because your emotions affect everything in your life. If you're feeling sad and depressed and angry or frustrated, that's going to affect your business. That's going to affect your relationships. That's going to affect your health.
It's going to affect everything. At the same way, if you're happy, if you're excited, if you're grateful and passionate, if I'm fulfilled, that will affect everything too. It will come across in my videos. It will come across in my body and my health. It will make me more motivated. It will make me more productive. I'll have better relationships and friendships. Everything improves. That's another reason why I focus on it.
Actions spend at least 60 minutes on my morning ritual, five minutes of gratitude as well. I usually do this in the gym in the morning when I'm going for my walk and my run. Share the magic moments of the day with my girlfriend, journal the magic moments of the day as well. Again, usually, I'll add more things as they come up as well and add them on to the list, and that is how I plan my day.
Next result is to easily make progress growing Project Life Mastery, reaching thousands of more people around the world to positively impact their quality of life while achieving my goal of generating $2 million in revenue. Again, this is related to the overall goals, the higher picture goals that I have for the year.
The purpose is this, is what my life is about, this is what I'm made for, this is my destiny in life, reminding myself of that. To contribute and serve millions of people and to leverage my time creating more freedom and allowing me to focus on what I love. Again, I always try to think of three different things each day.
It can be the littlest things. Your reasons why can just be to have fun, to do what I love, to be able to travel the world, to be able to contribute to charities and make a difference, to be able to inspire other people in the process. Sometimes they can be reasons like, so I never have to be broke again, so I no longer have to struggle, so I can prove other people wrong and show them what's possible, what I'm made of, to prove to myself what I'm capable of.
Whatever is going to motivate you. I remember, I had goals or reasons before, when I was younger doing this stuff, is like, so that I could attract this woman in my life or so that that girl who rejected me last week, she'll see me in a year from now and she'll wish that she could have me, or something like that. Whatever motivates you, that's the purpose of it. It doesn't matter how ridiculous it is. Whatever produces emotion and drive within you and gets you to take action.
What are the actions? Record video for Project Life Mastery giveaway, record video for my 30th birthday Change Heroes campaign, record update video for Affiliate Marketing Mastery series, give feedback to Charles on new PLM images. Usually, it's stuff … I work with my team now, I try to work on my business not in my business as much. I always create content, that's the one thing, as I'm doing right now, that I can never outsource. I'm always doing that, every single day, for the most part. I love it. It's a big part of how I plan my day.
That's one of the highest leverage things I can do. But usually, stuff I do in my business now is like … I've got a team, I've got tons of people that work with me now, I'm more working with them and eventually, really I need to get to a point where I have a COO or some sort of operations manager that can just run and manage the teams so that I can just focus on the one thing that I'm really the good and the best at. I'm not quite there yet. That will probably happen over the next year or two, though.
Bold the highest leverage actions
Anyways, here are all the actions. Again, I bold the highest leverage. I always make sure like emails and stuff, I always do that every day because there are some important emails, but that's always the lowest priority thing just because emails can easily distract me and they get you in a sense of reaction. The whole purpose of this RPM plan is to be proactive, is actually consciously designing your day and designing your life. I leverage this when looking at how I plan my day.
A lot of people, it's like they just do things out of reaction because other people need them to do this and that and their boss and their spouse or boyfriend or girlfriend or whatever it is. It's like there are all these demands that they have and so they don't take the time to design their day, design their life, and take the necessary actions. That's the purpose of planning your day like this. Being proactive, not reactive.
Incorporate this as part of your morning ritual and this will allow you to actually achieve the results and goals that you're after. Like I said, I don't get everything done and that's okay. You're not after the to-dos, you're after the result. At the end of the day, as long as I made progress towards these four primary outcomes, these four primary results, then that was an amazing, successful day.
That's all I focus on is making progress, not trying to be perfect. There are unlimited things for me to do. I'm sure you're the same. Everyone's busy. Usually, throughout the day, I'll have more and more things that are added to the list. I'll have, in some cases, I've had like 100 plus actions that need to be done. I just know that there's no humanly possible way I'm going to get that all done in a day.
I just try to simplify, what are the three most important things, make progress in each area each day. As long as you do that, you will achieve the goals and the results that you're after.
Conclusion on How I Plan My Day
Hopefully, this process is useful for you. Hopefully this transparency in how I plan my day, you can model it if you choose. If you want to know more about Tony Robbins Rapid Planning Method, check out Tony Robbins. He's the ultimate resource for it because he's the one that created the RPM method. Great for that.
FULL DISCLOSURE: I was actually contacted by the Tony Robbins team to partner with them in their affiliate program, as well as to offer my subscribers a 10% off site-wide coupon on orders over $100. So if you want to purchase any Tony Robbins programs or products, CLICK HERE and use the coupon code MASTERY on checkout to save 10%. Please note that I am now an “affiliate” for Tony Robbins and benefit financially if you decide to purchase through my link.
If you guys want to check out Evernote, you can just search in the app store, find Evernote. It's free. They do have paid plans as well if you want more storage and a few other features as well, but the free plan is more than enough and is very useful.
I like to have everything on my computer and phone because I can easily recall it if I need to. I used to use journals, and I still do in some regards, but I find it's just easier now with technology to sync everything among devices.
I can search, for example, like certain words and it will pull it up in my Evernote in different notes that I might have had. Also for recording seminars and notes from books and ideas and concepts and … all very useful to have it all in one place.
All right, so that's how I use Evernote to plan my day with the RPM method. Hopefully, you enjoyed the video. Make sure to like the video and leave a comment below. Let me know how you plan your day right now, love to know what you're currently doing and what works for you. Make sure to subscribe for more videos like this. Take care.
Ready to start living every day with confidence, passion, and energy? CLICK HERE to join my Morning Ritual Mastery program!